Explain the role of the person planning and organising a meeting.

Plan and organise meetings

Outcome 1 Understand the arrangements and actions required for planning and organising meetings.

The learner can:

1. Explain the role of the person planning and organising a meeting.

2. Describe the different types of meetings and their main features.

3. Explain how to plan meetings that meet agreed aims and objectives.

4. Explain the purpose of agreeing a brief for the meeting.

5. Explain how to identify suitable venues for different types of meetings.

6. Describe the types of resources needed for different types of meetings.

7. Outline the main points that should be covered by an agenda and meeting papers.

8. Explain the purpose of meeting attendees` needs and special requirements, and providing them with information required for meetings.

9. Describe the health, safety and security requirements that need to be considered when organising meetings.

10. Explain the purpose and benefits of briefing the chair before a meeting.

11. Explain the purpose of welcoming and providing suitable refreshments to attendees, if required..

12. Describe the types of information, advice and support that may be need to be provided during a meeting

13. Describe the types of problems that may occur during a meeting and how to solve them.

14. Explain what should be included in a record of a meeting, and the purpose of ensuring the record is accurate and approved.