OTM 313 Explain and practice how to create, name and rename directories, sub-directories/folder.
ICT Office Application I
Aim/Goal: This module is designed to enable students to further develop their skills in effectively and efficiently work use a computer-based word processor.
General Objectives:
1. Introduce students to Advanced Word Processing and revise key keyboarding principles.
2. Apply health and safety principles when operating computers at work
Explain in detail how to organise accurately files and folders.
Explain and practice how to create, name and rename directories, sub-directories/folder.
Emphasise the purpose of copy/move/delete files and practice with some examples.
Set tasks where students will practice the above and discuss their implications in the office.
Prepare weekly home-works to assure students practice the keyboarding and main typing techniques.
Every week select some student from the group to test their speed improvement when applying correct typing techniques.
Organise students in teams and set task to be complete using the windows operating systems.
Explain how to present documents as specified
Show how to use:
- Programme manager
- Open/close a window
- Load application software
- Button bars, scroll bars and menu bars
- Exploring main menu contents
- Minimising and closing windows
Set tasks for student to transfer data and files.
Set tasks to design and create a chart and transfer it successfully.
Set tasks to complete a whole document containing data, images and charts, and ask students to transfer it back and forward successfully.
Show and practice on how to import, place and format datafiles, images and charts (eg. borders, shading. Student practice).
Explain the importance of maintaining the integrity of imported data.
Explain and practice changing page layouts, orientation, inserting specific heading and footing, insert special symbols such as @, %, &, $, etc. Student practice.
Practice manual methods to find and replace specific data.
Describe the need for working safely in an office
Explain the principles of good housekeeping techniques in the office
Relate the implications of safety to the office
Identify potential hazards
Propose a plan to apply in a general organisation for safety within the organisation
Define the procedures for maintaining security of electronic equipment and information
Define the procedures for maintaining resources
Define the procedures for maintaining personal safety
Describe and outline the national & local health and safety regulations
Establish the need for working in a healthy workstation, relate the implications of health when working with computers
Identify environmental factors affecting health when working with computers.
Establish safe office practices to avoid injuries and fatigue when working with computers.
Define key computer related illnesses, their symptoms and exercises to relieve/avoid pain, disconform and fatigue.
Discuss the importance of a safe workplace.
Discuss the importance of good safe design. Show a sample plan
Discuss procedures to be followed to maintain security
Explain the value of an audit trail (care of hardware, software an data), produce samples of audit trails.
Explain local health and safety regulations
Discuss the importance of a healthy workplace.
Discuss environmental factors affecting health when working with computers: temperature, noise and illumination
Discuss the importance of an adequate computer work layout. Show sample ideal layouts.
Explain the value of good posture.